Use the funds to support the costs of maintaining or enhancing high-quality care, which include, but are not limited to: Materials/supplies for cleaning and sanitation, Materials/supplies for enhancing environment, Professional Development and/or continuing education, Structural changes/modifications to meet compliance guidelines, Additional costs to ensure high-quality programming, Use the funds to provide incentive pay or sign-on bonus to current or future employees with approved background checks. I’m not sure how to answer the question “did your facility serve children from tribal communities.”. It is a stipend, not income. Funds may be used for: What if I can’t comply with the Terms and Conditions? The Illinois Department of Human Services has a toll-free number that child care providers can use to check if their child care certificate has been entered for payment by your Child Care Resource and Referral Office and approved for payment by IDHS.. The EBT system is called MyWIChildCare. The Child Support Online Services (CSOS) is updated every night. Rule Number 202.08(12)(c) Rule Summary The Certified Child Care Operator Shall Be In Ongoing Communication With A Child's Parent Or Ensure That A Substitute Child Care Provider Is In Ongoing Communication With A Child's Parent By Developing Written Information That Specifies The Charge For Child Care And The Expected Frequency Of Payment For The Service. How do local orders impact the reopen by 12/14/20 timeline? Please read the Wisconsin Statutes regarding disclosing information about child care subsidy recipients. -or- My payment amount does not match up according to the calculations. Why is my application being audited? For Wisconsin Shares Child Care policy questions outside of Milwaukee County contact your Bureau of Regional Operations (BRO), Child Care Coordinators at BROCCPolicyHelpDesk@wisconsin.gov. ... 18-22 Verification of the Kinship Care Payment for Wisconsin Shares Author: Rose Prochazka Documents that support staff you reported, children enrolled, and receipts of expenses that were included in your application period. Are the Child Care Counts funds considered grants and subject to the State Single Audit? FIS is currently experiencing long wait times. This letter will identify which program is being reviewed, and for which time period. This phone number is available 24 hours a day, 7 days a week. See the table below to determine which documents are required to be uploaded to the Child Care Provider Portal. Please see this How to Prepare manual for instructions on how to get access to the Child Care Provider Portal. Before submitting the bank change form, please double check these four items: Do I have to spend the funds for expenses that occurred during the funding period? All payment programs are taxable income. Rep. Dana Wachs, D-Eau Claire, said $100 a year per child for … For MyWIChildCare account and payment information, visit ebtedge.com, or speak with a MyWIChildCare customer service representative by calling 1-877-201-7601. See this guide for instructions on uploading documents to the Provider Portal. Can I fix it? Please fill out the Provider Bank Information Form and send to FIS Merchant Services via email: Merchant.Services.Support@fisglobal.com, fax: 1-414-341-7085, OR the mailing address listed at the top of the form. Can I still apply? If your program was in open status (as opposed to temporarily closed) you should answer YES for the question “Was your facility open on 10/16/20” under the heading “Tell us if your program is opened or closed due to COVID-19.” A closure due to example: long weekend, vacation day, etc. The funds can be spent on anything that can be shown to support the child care program operations. Program B - Funding Staff Recruitment and Retention Efforts. Family child care providers are eligible for the base amount plus a per staff amount, even if there is only one teacher/provider. The Emergency Payment Program delivered $51 million in funds to 2,712 providers statewide through three application periods from May 18 – July 10, 2020. Served: As of January 1, 2018, the definition of “served” is any family or child that has a transaction (i.e., EBT payment for child care) within a given month. In Person Application To apply for Wisconsin SHARES in person, please come to Brown County Health & Human Services, 111 N. Jefferson Street, Green Bay, WI 54301. What should I do? On the Add Child page, you will see a checkbox to indicate if they attended the center the week of 10/11/20 - 10/17/20. How do I enter the staff work status? The high costs associated with caring for children under age 6 is much higher due to staff to child ratios, resulting in a slim, at best, profit margin. Funding for birth-5 early care and education programs, specifically child care, is limited and different than funding designed for older children who participate variety of programs (e.g., K-12, afterschool programs, etc.). Contact the senior auditor indicated on you later and communicate the issues you ran into. Applications were randomly selected. The submission of the application to receive funds for payroll purposes and other allowable expenses included terms and conditions to maintain all original supporting documentation for a minimum of three (3) years. Date Rule Number Rule Summary Description; 10/05/2020 202.08(12)(c) The Certified Child Care Operator Shall Be In Ongoing Communication With A Child's Parent Or Ensure That A Substitute Child Care Provider Is In Ongoing Communication With A Child's Parent By Developing A Written Contract That Specifies The Charge For Child Care And The Expected Frequency Of Payment For The Service. Payments for Program B will include a base amount and per staff amount. Attendance Sheets during time period indicated on letter Doing Business in the State. These payments are a new second round of the Supplementary version of the Child Care Counts: COVID-19 Emergency Payment Program. Why did I not receive a payment up to the maximum amount for Payment Program A or Payment Program B? Child Care Vanessa Lowe 2018-01-12T15:14:25+00:00 Families interested in applying for the Child Care Certificate Program must complete the online application found by clicking on the link below. This will allow you to see upcoming Payment Program opportunities and see the status of your applications. What kind of documentation should I submit? The programs were identified as: Program 1 - Essential Workforce Families You must update your bank account information with FIS in order to receive your payment into the correct bank account. This program is intended to provide additional support to programs serving young children. Wisconsin foster parents receive a stipend designed to cover the expenses of caring for a child. Child Care Payment Inquiries. How do I answer the questions about if I was open on 10/16/20 and temporary closures? For access to your MyWIChildCare account and payment information, visit ebtedge.com or call 1-877-201-7601 to speak with a MyWIChildCare customer service representative. If they did not attend during that time, mark "no". Call (800) 804-3833. How long will the review take? Does this mean that I cannot apply for this payment program? I do not have any additional staff to enter for program B. Or, call and leave your detailed questions at 608-535-3650. If an overpayment is assessed repayment instructions will be included and outlined. Licensing Specialists have been primarily providing technical assistance (TA) to child care programs throughout the state regarding the mask mandate. Read the Terms and Conditions of the Child Care Counts: COVID-19 Supplementary Payment Program - Round 2. Be open or able to reopen by 12/14/20 and caring for children ages 0-12 (or age 18 and younger for children with disabilities), Be open or able to re-open by 12/14/20 and caring for children ages 0-12 (or age 18 and younger for children with disabilities), Materials/supplies for enhancing the program environment, curriculum and family engagement activities, Professional development and/or continuing education, Structural changes/modifications to meet compliance guidelines or enhance the program environment. Time periods for Program 1 and Program 2 cover one of the following: Plan to still prepare your documents for uploading. Applications cannot be modified after the application period closes. I am already registered with FIS, but my bank account information has changed. I submitted my application, but I need to make a correction. To apply for Wisconsin SHARES, or any other Economic Support benefit, by phone, please contact the Bay Lake Consortium at 1.888.794.5747. Taxation. Wisconsin Statutes on Confidential Information . The payment programs were processed through the Child Care Provider Portal in which providers could access and complete their applications. If you do not have access to the Child Care Provider Portal, you can request access and log in following these instructions. You can check the status of your payment in the DCF Provider Portal. The Wisconsin Department of Children and Families (DCF) is committed to continuing to support the demand for high-quality child care access for Wisconsin’s families by launching a second round of the supplemental payment program to offer additional support for child care providers. out sick or on vacation). The audit process can take 30 days to review application, review documentation provided to confirm accurate funds were calculated and applied to your facility. Eligible Applicants: Regulated child care providers: Licensed or certified child care providers that are currently or will continue to provide care to children. GLOSSARY OF TERMS/STATE CHILD SUPPORT ACRONYMS 5 Food stamps/SNAP Food Stamps Food Share Wisconsin (formerly Food Stamps) FS (Food Stamps) Food Stamps (FS) SNAP SNAP Child Care Case N/A TRCC: KIDS code for W‐2 Child care N/A N/A N/A 4C’s CHIP Program (State Children’s Health Managed care organizations serve people in three primary target groups who have a long-term care condition expected to … If you have questions about Wisconsin Shares or MyWIChildCare, you can call or email your local Provider Child Care Contact. Emancipation: Understanding Child Support Obligations. You are required to upload the requested documentation to the Child Care Provider Portal within 48 hours of receiving notification of the information request. The Child Care Counts programs are time-limited payment programs designed to provide assistance to child care providers in response to the COVID-19 public health emergency. Please read this information carefully. Mark "yes" if they attended at all during the week of 10/11/20 - 10/17/20. These funds can be distributed among existing staff at your discretion in the form of a bonus or wage increase. If you are registered with FIS, it may take up to 7 business days from the date of your payment letter. The review period will take five (5) business days from the last day of the application period (November 6). Applications that are being reviewed were chosen randomly. If you need assistance, contact the DCF staff member listed on the bottom of your letter. "I think there's much better ways of getting money to families in the state of Wisconsin than having them fill out a form online and getting a $100 check," he said. School-age children who are participating in virtual instruction will eventually return to in-person instruction, leaving child care slots currently unavailable to parents with children under age 6, and potentially unfilled slots when children return to school. Can I email my documents to the person listed on my letter? With this online system, you can review and print your payment history, update your address & phone number, and print payment coupons. Program A - Providing Safe, Healthy, and High-Quality Care Opportunities YES – you can still apply for both programs. I have funds from Round 1 of Supplementary Payment Program B that were supposed to go to specific teachers that no longer are employed at my program. Yes, you can make changes to your application until the application period closes at 11:59 p.m. on Friday, November 6. Go to, Electronic Federal Tax Payment System (EFTPS), Worksheet A. My location was closed during the week of 10/11/20 - 10/17/20. There is no strict time limit. When DCF crafted the Child Care Counts: COVID-19 Supplementary Payment Program Round 2, we tried to anticipate the level of interest among providers. See sections 49.32(9), 49.32(10), 49.32(10m), 49.81 , 49.83 , and 19.69 . Small Business Events in Your Area. What can I do with these funds? I was not able to submit my application. If you are a licensed or certified family provider, you will add yourself as a staff member in the staff section. Currently, infant and toddler care is expensive to operate, resulting in fewer infant and toddler slots across the state. The Department of Children and Families has the responsibility to monitor and review applications for accuracy. Installment Payment Plan Information If you wish for this on-line payment to be taken automatically each month, please select the recurring monthly payment option. Providers must agree to the Terms and Conditions that they plan to reopen by 12/14/20 or within 30 days of the end of a local/county safer at home order, whichever is later. In order to comply with the terms and conditions of Payment B - Funding Staff Recruitment and Retention Efforts, you must equitably distribute funds to current employees that were included in the application according to their full-time or part-time status. This payment program was designed to include a percentage of children under age 6 so that current child care slots were not solely provided to school-age children, ultimately resulting in infant, toddler, and preschool slots being eliminated. Correct, you do not meet the eligibility requirements to apply for this program if you have too few children under the age of 6. This amount is to be paid directly to each staff member that was listed on the application. The Family Care, Family Care Partnership, and PACE (Program of All-Inclusive Care for the Elderly) programs are available through managed care organizations. If you are not registered with FIS, it may take up to 14 business days from the date you complete your W-9. Refer to list outlined in the above chart. Instead of being paid directly by the state, parents will use their new MyWIChildCare EBT card to pay providers according to their payment policies. As outlined in your payment program Terms and Conditions, we encourage all providers to maintain records for any program applied for. According to the United States Census Bureau, the national average child support payment was $430 per month in 2010. The Child Care Counts programs are time-limited payment programs designed to provide assistance to child care providers in response to the COVID-19 public health emergency. *Refer to your letter to determine which date range is being reviewed for your application. We set maximum payment amounts according to those estimates. Per the above chart, providers can submit time sheets or employee schedules to prove employment or document attendance on the attendance sheet. There are some factors that could cause your payment amount to differ such as staff/child part-time or full time schedules, children not listed as attending for the week of 10/11/20 - 10/17/20, and ineligibility of staff because of an incomplete background check. Refer to the information in the How Payments are Determined accordion below for more details. Funds will help ensure high-quality care is available across state, specifically at younger ages where reasonable alternatives to child care do not exist. For example, full-time employees should receive $600 and part-time employees $350. Why not? They are not grants as that term is defined in 45 CFR 72 and related federal regulations, and use of the word “grant” is incidental. Should these teachers be excluded? Who is eligible to apply for Payment Program A? Wisconsin Supplemental Security Income: Additional information from the Wisconsin Department of Health Services, including information on qualifying for Supplemental Security Income. All Child Care Counts funding (from the Covid-19 Emergency Payment Program Summer 2020 to the new Covid-19 Supplementary Payment Program Fall 2020 Round 2) is subject to review by DCF to ensure compliance with the Terms and Conditions of the program, so we recommend keeping records of how all Child Care Counts funds were spent in case of a DCF financial review. COVID-19 Child Care Request for Families. Providers will receive a letter to inform of them of the results. Licensed Group Centers, Licensed Day Camps & Public School Programs: During 10/11/20 - 10/17/20, have at least 1/3 of enrolled children are age 5 or under. If time sheet is not available, submit attendance sheet with employee sign in/out. If you applied before, much of your information will be copied into the current application. Electronic Federal Tax Payment System: Best option for businesses. Who is eligible to apply for Payment Program B? Program 2 - Incentive Pay Select “yes” if either the child and/or one or more of the biological parents is affiliated with a tribe or tribal community. This is a review process being done to ensure applications were processed accurately and that funds are used in accordance with the Terms and Conditions of the program. The Child Care Counts: COVID-19 Supplementary Payment Program is designed to help counter troubling trends persisting in the aftermath of the public health emergency. Wisconsin Shares Child Care Subsidy funds are loaded onto the EBT card. The requirement to include 1/3 of children under age 6 for Licensed Group, Licensed Camp and Public School providers, and at least 1 child under age 6 for regulated family child care providers was determined based on the following factors: I did not have any children enrolled on 10/16/20. Choose all regulated providers, or only YoungStar-rated child care providers. In general, once a child turns 18, the parent’s obligation to pay child support ends unless the child is still in school. These instructions provide step-by-step guidance on submitting your application for the two available payment programs. 04/12/20 to 05/11/20 OR This program is designed to support the costs associated with recruiting and retaining high-quality staff. Can I apply for more than one program during the application period? Yes, you can still apply. This program is intended to support the costs of maintaining or enhancing compliance status, quality level (YoungStar rating), and increasing health and safety practices. Program 3 - Support for Temporarily Closed Child Care Centers Due to the COVID-19 pandemic, DCF and its partners want to help Wisconsin workers fill their urgent child care needs so … 800-799-0450 Full time: 21 hours or more per week If paychecks are not available, submit time sheet or employee schedule. Those funds do not have to be returned as long as they are used for existing or future employees. The Economic Support Services area is located on the 2nd floor, and open Monday through Friday, … The Department may need to audit programs at later points. If you are a family provider, be sure to enter yourself in the staff list. Wisconsin State Website. If you have tried all the steps and still cannot get access to ebtEDGE, email DCFDECECOVID19CCPayments@wisconsin.gov for additional assistance. Are child care providers required to follow health and safety guidelines in order to apply for the Child Care Counts: COVID-19 Supplementary Payment Program? Child care providers who accept Wisconsin Shares families will now be paid differently. If your application has been randomly selected for review, you will receive a letter in the Child Care Provider Portal and in the mail. Child care providers must follow DCF Child Care Regulation health and safety administrative rules in order to apply for Child Care Counts; COVID-19 Supplementary Payment Program. If an employee is no longer on payroll at your facility, the per-staff amount awarded for that individual can be used at your discretion to support recruitment and retention efforts for existing or future employees. I pay my staff in cash, so I do not have any paystubs or payroll records to turn in. I plan to hire another staff member to replace them. An additional $50 million of federal Coronavirus Aid, Relief, and Economic Security Act (CARES Act) dollars are being directed toward supporting early care and education providers. Do I have to submit a new application for Payment Programs A & B? You will be notified via email when payment letters are available. My program does not have 1/3 of children under age 6 (or 1 child under age 6 for family providers). You may also access and manage your MyWIChildCare account through the Provider Portal. Employer Links. The per staff amount will be calculated for each staff member with an approved background check and dependent on full time or part-time work status. Watch for messages from the Child Care Listserv and visit our webpage for additional program information. Yes, you must submit new applications for this new round of funding. Base amount for licensed group, licensed camp & public school providers. 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